Tech Changes in 2020

Tech Changes in 2020

Dec 23, 2020

2020 Forced Lots of Technical Changes

2020 was weird. There. I said it. 

The past nine to twelve months has change the way many of you work and live. Commutes, water coolers and being interrupted by a co-worker walking around have been replaced by video meetings, garbage trucks backing up and kids needing help with their schoolwork. 

Luckily I’ve been insulated from much of this, but I feel the pain. And I also had to change due to some technical issues. So as we wind down 2020 I wanted to share some of the technical changes I’ve made as we run towards 2021. 

Technical Changes at BeBizzy Consulting in 2020

by BeBizzy Consulting | BeBizzy Break Podcast

Hardware

  • Samsung Galaxy Chromebook – replaced a dead old Samsung Chromebook and an ancient Samsung tablet with a shiny new, Intel-powered, Ferrari-red Chromebook to handle tasks outside the office.
  • Samsung Galaxy Book Flex – replaced a four-year-old desktop computer and a severely hard drive space challenged Microsoft Surface Book with a crazy-fast and powerful Samsung laptop.
  • Increased Bandwidth for Cable Connection – 300Mbps to better manage everything I do : file upload/downloads, video conferencing, VoIP phone calls,

Software

  • 17Hats – I’ve finally jumped to the powerful 17Hats business management system.
  • Microsoft Office – I’ve danced around using various apps instead of MS Office for years, but I came back.
  • Brackets – For many years I’ve used Dreamweaver to edit PHP, HTML, CSS and other files. But I didn’t want to pay for Adobe Cloud, and the old version I’ve been using was probably a decade old, so it was time to update. Brackets is a modern interface and intuitive program to edit these code files.
  • Notion – Want an amazing way to manage meeting notes, easy database tasks, projects, files, time tracking, and much, much more? Notion does this across virtually any device and platform.
  • GIMP – Like Brackets, I started using G.I.M.P because I was tired of paying for an Adobe Cloud Photoshop account. It’s the right price, FREE, and does nearly anything you had to do with PS.
  • Google Meet – Everyone is using a video conferincing app in 2020

Website Apps

  • WP Rocket – I’m a DIVI theme user, and unfortunately that means I had to sacrifice a bit of site speed for ease-of-development and functionality. WP-Rocket recovered that speed easily.
  • Google Drive Backup Space – Earlier in 2020 I ran into a server space issue that was the result of years of backups, unused files and dead sites. So I moved my UpdraftPlus backups to Amazon S3. I quickly encountered unplanned costs for bandwidth and space so I started looking for a better alternative. Google Drive was an easy to use, powerful alternative for $100 a year.
  • Dedicated File/Web Server – I started using Sync as a Dropbox alternative a year or so ago. It’s been great, but to have a complete backup of my Sync storage took up 1.5TB of hard drive space. So, I took my old desktop computer and turned it into a file server including my Sync backup. Accessible from anywhere inside my network, I can get to files without working on something direct inside the online Sync network.The goal is also to get this box set up as a development area for website in early 2021 to eliminate developing on my production server with password-protected sites.

Planned Changes for 2021

  • Moving my desk/office back into the BeBizzy Dungeon – We are shrinking down and going back into our cell where it all began. The windowless, soundless, 12×12′ office off the utility room I lovingly refer to as the BeBizzy Dungeon.
  • Video Podcasts – Going to launch the WP Wednesday Podcast on a YouTube channel. Stay tuned!
  • Two more planned podcasts – we are tentatively planning to launch two more podcasts in 2021. One featuring interviews on a variety of subjects, and one dealing with outdoors. Keep listening!

Today’s News Links

  • WP Rocket  3.8.1
    • Update to 3.8.1 removed the option “Remove jQuery Migrate” option that was causing an issue with many WordPress 5.6 websites.

Technical Changes at BeBizzy Consulting in 2020

by BeBizzy Consulting | BeBizzy Break Podcast

Sending Emails from WordPress Sites

Sending Emails from WordPress Sites

Jul 1, 2020

Sending Emails from WordPress Sites

by BeBizzy Consulting | BeBizzy Break Podcast

Why doesn’t WordPress send emails without any configuration?

  • The easy answer is, it does… sometimes.
  • Some hosts and website work without any editing to the WordPress install or even the plugins to send emails from forms. It’ uses the PHP Mail function.
  • But some hosts don’t have that running or it is very ineffecting in sending email, so a plugin needs to be installed to send those emails

What is SMTP?

  • The default method of sending any emails is SMTP (simple mail transfer protocol).
  • It’s a way to send email from your website to your visitors through your email provider.
    • If you don’t have a dedicated domain email provider, you an also use Gmail, Outlook and other free email providers with a little configuration.
  • The basic information to send email through SMTP is

    • The server address : will be something like smtp.gmail.com

    • The username. Often it will be the full email address to send FROM : ie – something@gmail.com

    • The password for the account

    • The protocol to use and it’s accompanying port

      • 25 – basic, unencrypted SMTP port. This sends email from the site/app directly to the email server with no protection. It’s often restricted by many email servers and ISPs.
      • 465 : Another port that was used up until recently, but it’s not recommended any longer. It uses SSL ports but is actually now used for other types of internet traffic, and can be blocked or filtered by many ISPs and email providers.
      • 587 : The recommended port to send SMTP traffic. It uses TLS encryption which will ensure the email is submitted security.

      What plugins can be used to send emails from WordPress

      • Easy WP SMTP Plugin – my default SMTP plugin. Easy to confiure, it’s free, and comes with many preconfigured hosts like Gmail, Yahoo! and Outlook. Sends a test email to any email you wish to make sure everything work.
      • Mail SMTP Gateway Plugin – Another great SMTP plugin. This one has many options and can be tough for inexpreienced users to configure the eadvanced options.
      • WP Email SMTP Plugin – Another free plugins that has all the usual options. Some of the most popular included settings are from email, from name, mailer, return path, host, port, authentication, encryption, username and password.

What are your experiences or questions about sending emails from your website? Leave them below, or send them to me @BeBizzy on Twitter!

Sending Emails from WordPress Sites

by BeBizzy Consulting | BeBizzy Break Podcast

Online Learning Opportunities

Online Learning Opportunities

May 13, 2020

Learning A New Skill In These Weird Times

This weird time has us looking to fill time that used to be spent going to movies, out to dinner, in longer in-person meetings or other recreational activities. 

So, with that free time, maybe it’s time to learn some new skills. 

On today’s BeBizzy Break Podcast we’re going to talk about some of the most popular online apps and websites. 

Learning A New Skill Online

by BeBizzy Consulting | BeBizzy Break Podcast

Online Course Websites

Coursera – https://www.coursera.org/

  • Huge selection ranging from business, health, computer science,

MIT Open Courseware – https://ocw.mit.edu/

  • Free courses from MIT professors and other educators
  • Business, energy, engineering, arts, math, science

EdX – https://www.edx.org/

  • 2500 courses from 140 institutions
  • Computer science, language, engineering, humanities, business

Stanford, Yale, Berkley and many more highly regarded institutions also have online opportunities. Search and check them out.

Programming/Technical

Other General Learning

 

What are your favorite places for online learning? Send them to me @BeBizzy on Twitter!

Learning A New Skill Online

by BeBizzy Consulting | BeBizzy Break Podcast

Protecting Your WordPress Sites With Good Passwords

Protecting Your WordPress Sites With Good Passwords

Apr 8, 2020

WordPress Admin Security

The most obvious security issue with WordPress is your administrator account logon information. By locking that down you can protect your website content and install information. 

But there are other security measures you should implement if you really want your site to be secure. We’ll talk about those on this episode 113 of the BeBizzy Break Podcast.

Protecting Your WordPress Sites With Good Passwords

by BeBizzy Consulting | BeBizzy Break Podcast

Your WordPress Admin Account

There are several ways for a hacker to gain control of your website or server. I’m going to start with the most obvious, then give you some tips on protecting the rest of your site and social engineering opportunities

  • Admin Accounts

    • Admin Passwords – choose a good password. I assigned a tough, 16-characters admin password today which was promptly changed by the user to a weak password. The client didn’t want increased security on allowing weak passwords, so now an admin has an easy password, which would allow total access to the site and the data.
    • Delete unused accounts – I recently killed a few accounts on a site that haven’t technically been active in over five years. However, if that person had really wanted to cause an issue, it would have taken no time to change that password, log in to the site and start causing all kinds of damage. And technically, it wouldn’t have to be the person who “owned” that account, it could be hacked by virtually anyone, especially if they had email access (see below)

Other Website Security Concerns

So once you have a handle on the admin accounts in WordPress, now it’s time to take a quick audit of the other weak links

  • Your email password – This is 100% the most important password you will even use. Almost every password recovery, confirmation, and communication from other systems come through your email. If someone gets your email password, they can get almost anything else including your bank, your credit cards, your mobile phone records, Office accounts, business files… everything.

    Make your email password as secure as humanly possible, set up two-factor authentication (2FA) where possible, and guard this password with your life.

  • Password Managers – Now that I’ve made it clear your email is THE weakest link, a good password manager like LastPass is essential is managing strong, unique passwords for all of your pages. And most modern browsers allow easy use to auto-fill or provide easy copy/paste of passwords into your web apps and pages.
  • Server login – Having access to a WordPress site is good, but getting direct access to a server WHM or Cpanel is even better. You could point the site at a different location, change up some of the settings, or even just delete everything. Lock that down with a good password.
  • Registrar – Hijacking domain name isn’t new, but it is relatively easy with access to the registrar. From here DNS records can be changed, contact emails can be changed, and domains can even be cancelled/deleted. Turn on 2FA and set a good password.
  • Other technical sources for the site – Make sure logins to your CDN, WooCommerce account, plugin sources and more are all protected with great passwords and 2FA.

Passwords will usually scrub off the casual hacker, but to ensure your site’s security to those with a little more skill you may have to take some additional measures. Set good passwords, utilize 2FA when possible, and change the passwords on a regular basis. 

Update on WordPress 5.4 which was released on March 31, 2020. Some issues emerging on the editor going full screen, and favicons disappearing or affecting load time. So at this time I would advise you not to update until an incremental update is released to address some of these concerns.

Have horror stories or tips on securing your WordPress or other website? Send them to me @BeBizzy on Twitter!

Protecting Your WordPress Sites With Good Passwords

by BeBizzy Consulting | BeBizzy Break Podcast

Conduct Meetings with UberConference

Conduct Meetings with UberConference

Apr 6, 2020

Online Conferencing Use Had Recently Exploded

With so many kids and adults stuck at home for school and work online conferencing has gone to the next level. Now instead of just a few team members logging in and the rest joining in a conference room, 10, 20, and even more people are logging on to Zoom, Go-To-Meeting, Google Hangouts and other conferencing systems.

On today’s BeBizzy Break Podcast I’ll give you my recommendation for a video and audio conferencing system, UberConference.

Conduct Meetings with UberConference

by BeBizzy Consulting | BeBizzy Break Podcast

Pricing

UberConference has two pricing levels, $15/month (billed annually), and the best price ever, FREE. 

The primary differences between the two pricing structures are the number of attendees on each tier (up to 10 on free, up to 100 on Pro), and the use of a PIN (required on free, not on Pro). There are other small differences like a custom local phone number for pro, length of the calls, and more, but essentially the free system works like the pro in most cases.

Features

The feature list, even for the free plan, is impressive

  • Audio or Video conferencing. You can even mix the two.
  • Mobile apps for those using iPads, phones or Chromebooks.
  • Schedule as many calls as you need
  • Dial out to calls, or additional resources if needed
  • Free call recording
  • Screen share, and the ability to hand off to other users
  • Chat
  • Participant mute
  • … and more!

I use Uberconference for my calls when I can’t use, or don’t want to use Go-To-Meeting. It’s a very full-featured, cost-effective system that can be started immediately, is easy to set up, and can be used long after this work-from-home is over.

Have experience in UberConference or another favorite conferencing app? Send them to me @BeBizzy on Twitter!

Conduct Meetings with UberConference

by BeBizzy Consulting | BeBizzy Break Podcast

Adding Notifications to Your WordPress Site

Adding Notifications to Your WordPress Site

Apr 3, 2020

Adding Notifications 

Sometimes you need to get specific information out to your customers like operation times, newsletter signups, new product lines, or even business sale or closing messages.

There are many ways to do this, and also many things to consider when you’ve decided to move forward. On today’s Episode 111 of the BeBizzy Break Podcast we talk about Adding Notifications to your WordPress Website.

Adding Notifications to Your WordPress Site

by BeBizzy Consulting | BeBizzy Break Podcast

What To Consider Before Adding A Notification

On the surface, adding a notification to a website sounds simple. I need to tell people something, add a popup…

But given there’s so many ways to do this, and so many options, it’s important to consider a few things before you move forward.

  • How often should I present the message – most of these options have ways to limiting how often a user sees the message. The most popular are once per user session, once per day, once per week, or simply… once. How often would be managed by what the message is, the importance of the message, and the duration.
  • Should I open on all pages, or limit viewing – Does your message need to be seen by every visitor to the page, or it important only to blog viewers, or contact us visitors?
  • How intrusive should it be – Will a standard popup get the job done, or can you just have a footer notification. Or is it so important that it needs to be full-page?
  • Require User Interaction – Does the visitor need to interact with it with a Call-To-Action (CTA), or will a simple accept or close button work?
  • How long should you leave it up – In the case of the COVID outbreak, the office closures will be mostly dictated by the government, but if it’s seasonal hours, or specific instructions, make sure you have someone who knows to remove it.

Ways to Display Notifications

There are many ways to display notifications to website visitors. The most popular include : 

  • Notification Bars – These are usually stuck to the footer of a website and will stay there until acknowledged with a click to close. Uses include notification of privacy policy, a change in store/office hours, and moderately important messages. One of the more popular plugins is WPFront Notification Bar. 
  • Popups – You’ve seen popups for years. They are on almost every website you visit trying to get you to subscribe to newsletter, acknowledge privacy policies, and in the case of COVID-19 showing hours or other information. Use this method carefully when you determine how often it needs to be displayed, how large it is displayed, and what information is requested. There are hundreds of popup builder plugins available, find the one that fits your needs.
  • Edit Your WordPress page – If you want something a bit more permanent or embedded in your website you can just add it on your home age in a row or module. This takes a bit more work, but can be a little bit less intrusive to visitors but still be seen. 

Adding a notification to your website can be as easy as just saying you want one and picking a way to do it. But, by putting a little thought into it before you implement you can find a better, more effective way of projecting your message. 

What are your favorite ways of displaying notifications to website visitors? Send them to me @BeBizzy on Twitter!

Adding Notifications to Your WordPress Site

by BeBizzy Consulting | BeBizzy Break Podcast

Best Methods for Sharing Files

Best Methods for Sharing Files

Mar 31, 2020

How Can I Share Files With Clients and Co-Workers?

Sharing files in an office environment is often easy. There’s often different email rules set up for internal sharing, an easy to use shared server environment, and company-provided usb thumbdrives.

But what if you need to share files with a customer, or now that you’re working from home and not inside that hardened corporate firewall? We’re talking today about some of the things you can use to share files without being on that safe company system (including VPN’s into the system)

Best Methods for Sharing Files

by BeBizzy Consulting | BeBizzy Break Podcast

Ways to Share Files

There are dozens, maybe hundreds, of ways to share files with co-workers and clients. Remember that you still have to get passwords to the end user, so sending that in the same email could be a security issue. Here’s just a few ways to share files:

  • Thumbdrives – Keep in mind there are some issues regarding thumbdrive safety so make sure the drive is yours and you have formatted it prior to transferring files. Also, some computers are locked down to getting files from thumbdrives.
  • Password Protecting – Microsoft Office and other files allow you to password protect the files prior to saving or sending. In Office click on File – Info – Protect Document –  Encrypt with Password
  • Zip & Protect – Similar to password protecting. Just add to a compression folder and add a password.
  • Google Drive – Save files to your Google Drive, and from there you can share the folder out via email or a shared link.
  • SendSafely – Two-factor authentication, expiration controls, even an Outlook plugin with “dropzones” for teams. Free and various levels of subscriptions.
  • DropBox or Sync -File sharing sending links or allowing a login. I use Sync which allows you to see when the file is downloaded and also to encrypt and password protect them better than Dropbox.

These have different levels of cost and security, but all will work. Some require direct access like a thumbdrive, and some are easier to hack than others. Some are easy to set up, and some might require some working with clients and co-workers setting up and sharing.

The important thing to remember is if you really need something to be secure, make sure you can control the source, encrypt end-to-end, and see who views/edits the file. Budgets, financial data, secure company data and items like that need more security than an birthday announcement. Think in advance and be safe!

What are your favorite ways to share files? Send them to me @BeBizzy on Twitter!

Best Methods for Sharing Files

by BeBizzy Consulting | BeBizzy Break Podcast

Getting Inspiration For Your Website Redesign

Getting Inspiration For Your Website Redesign

Mar 26, 2020

Where Do You Start On A Redesign

One of the critical parts of website research is what you do, and maybe more importantly, what you do NOT like on how a website looks and works. Often clients refer to competitors when they point out these likes and dislikes, which is OK, but can force these clients into a corner.

But I would encourage you to look outside your competitors, and even your business classification for inspiration. Find a look that is user friendly, modern and gets your business and culture across to your clients.

Getting Inspiration For Your Website Redesign

by BeBizzy Consulting | BeBizzy Break Podcast

Sites To Inspire

Apart from just surfing the web looking for inspiration there are places dedicated to inspire design. Here we’re going to list five sites that can provide some layouts, functions and tones for your potential redesign.

Again, it’s important to look past the content and to see the design, the layout and even some of the plugins that can be implemented into your site when it’s time to discuss a redesign or initial launch. This can save DOZENS of hours of redesigning and tweaking layouts in the long run. Don’t forget to look at and discuss fonts, heading and text sizes, colors, image sizes, social media feeds, calendars and anything else you think you need.

#WPWednesday – WordPress 5.4 

WordPress 5.4 scheduled for launch 3/31/2020 with several “block editor” improvements. Not sure an update during these turbulent times is a good idea, but the updates include :  

  • Several “block editor” improvements
  • Social Icons block – allows easy insertion of social media profiles (FB, TW, IG)
  • Buttons block – allow adding more than one button per line
  • Better background color options for blocks
  • Drag & drop an image to the Featured Image section. Great for social sharing and blog images.
  • Select text in a block and change its color instead of changing the entire block
  • Fixed mobile toolbar on mobile

As always, run backups and take other precautions before you run the update. Good luck!

What are your favorite ways to be inspired on a website redesign? Leave them below, or send them to me @BeBizzy on Twitter!

Getting Inspiration For Your Website Redesign

by BeBizzy Consulting | BeBizzy Break Podcast

What Sounds Can Make You More Productive?

What Sounds Can Make You More Productive?

Mar 22, 2020

Using Noise to Be More Productive

We are all used to a certain amount of noise while we work. In a quiet office it can be the sound of keyboard, maybe a phone ringing, or even the HVAC system running. 

But in a noisy office space it can be office equipment, people talking, phones ringing constantly, or just a constant level of ambient noise. 

We’re going to talk today about a few ways you can recreate, or maybe minimize, these noises in a home environment to remain productive.

Silence, Music, Podcasts and Apps To Be Productive At Home

by BeBizzy Consulting | BeBizzy Break Podcast

Noise or Silence?

Think about your office or where you work. What does it sound like? Constant? Sudden bursts or noise? Street noise? 

Now think about your home working environment. TV’s? Kids? Kitchen gear? Yard work? Usually it’s very different than your office. So how can you make sure you can still work without interruptions or a complete overload of the senses?

On today’s BeBizzy Break Podcast we’re going to talk about a few ways to remain productive outside your normal work space.

Silence

Some offices are pretty quite. Or everyone may wear headphones. I work in silence a good part of the day, but it can actually be distracting to some. 

If you need some silence, noise cancelling headphones or earbuds can be invaluable if you are working from home to cut the outside noise. As promised, here’s the link to my JBL 650 BTNC, but just about any noise cancelling headphones will help.

Music & Podcasts

Here’s how I use music and podcasts. If I’m getting general work done and don’t need 100% focus, I listen to podcast. This is a good portion of my day, and I can still work while listening to people talk. FYI, I listen to podcast at 1.2x speed. It allows you to get through podcasts quicker without completely sounding strange.

Now if I need to completely focus on a task? My choice is music. I’ve been a DJ for nearly 30 years and am used to listening to music and not focusing on it. The extra noise is invaluable to calming my mind and getting me in the state of mind to work.

Find what works for you and use silence, music and podcasts in whatever combination works to help you get work done.

Apps & Websites

There are websites and apps dedicated to productivity that you can use. Most are free, some have a premium version with more options. Try these five apps and see if they help.

  • Coffitivity – This website provides some ambient noise in the form of coffee shops, cafeterias, and outside areas.
  • Noisly – App where you can select some environmental sounds like wind, waves, storms, trains and more. 
  • Noises Online – Similar to Noisly, Noises Online lets you select and combine environmental sounds to enhance your concentration or productivity. This also has white, pink and brown noise generators. 
  • Brain.FM – This one has three silos of activity – relax, sleep, or productive. Each silo has music and other sounds designed to help you achieve you desired affect.
  • Lofi Hip Hop – This one is amazingly popular. In fact and the time of recording there were nearly 50k users listening to the very low-key hip hop sounds on YouTube. Great, non-typical music designed to keep you moving. 

Noise and sound can do a lot. I was training to manipulate customers in a nightclub at a very early age in my DJ career. Need to sell drinks? Change it up. Need to keep a fight from starting? Slow it down. 

The tools listed above might be the best way to keep you concentrated and productive while working outside your normal business environment. 

What are your favorite ways to stay productive with music, sound and silence? Leave them below, or send them to me @BeBizzy on Twitter!

Silence, Music, Podcasts and Apps To Be Productive At Home

by BeBizzy Consulting | BeBizzy Break Podcast

Anticipating Technical Challenges Working From Home

Anticipating Technical Challenges Working From Home

Mar 12, 2020

Technical Challenges Working From Home

Working from can present some very unique, and possibly unforeseen challenges for companies and workers. It’s easy to say that events like the coronavirus outbreak can be handled just by sending workers home with their laptops, but what about phone calls, secure company communications, other household members, etc?

On today’s episode of the BeBizzy Break podcast we talk about these and other challenges you should at least be aware of when working out of the office.

Plan For Technical Issues Working From Home

by BeBizzy Consulting | BeBizzy Break Podcast

Non-Technical Issues

Before you decide, or your boss decides for you, that you will be working from home due to coronavirus or anything else, there are some non-technical issues that need to be checked off. 

  • Do I NEED to be around other people?
  • Do I have a place to work uninterrupted or will I be surrounded by daycare kids, vacuum cleaners or anything else?
  • Do I have the motivation to still get up on time, still get “ready” for work, and still do my job?

If these can’t be overcome, perhaps you can still come into work but be put in an office or other small space, but you will have some familiar surroundings.

Potential Technical Issues

Now on to the meat of our discussion today, preparing for working from home technically.  Some things you need to consider :

  • Phone Calls – Is your phone system ready to provide easy forwarding to cell or home phones? Do your employees have plans available to handle increased minutes?
  • Bandwidth – Most of us don’t have unlimited fiber or T1 lines into our homes, so an increase in bandwidth could cause traffic jams on the residential superhighway. With large number of people working from home will flood the pipes with VOIP calls, online video and audio online meetings, email, screen sharing and everything else that uses bandwidth. 
  • VPNs – VPNs are a great way to stay safe online, and some companies use them to connect offsite users with servers and applications that will only run “inside” the building. Some things to consider with VPNs are the technical capabilities of the users to install and use the VPN, the support side, the capacity of the VPN server, and more. 
  • Subscriptions to Meeting Platforms – If your business requires meetings does it have the financial stomach to purchase meeting and other subscriptions to facilitate these meetings? 
  • Equipment  – if you’re not going to provide computers and other gear to employees to work from home how are you going to ensure their gear is worthy to be used? Is it free from virus and malware or do you need to clean or even purchase/install software? Are these computers used only by the employee or is there a potential for clients and coworkers to see things they shouldn’t see like shopping sites, games, movies… or worse?
  • Passwords & Security  – All work gear should require passwords. Do you have password managers that can be used on other devices? Can two-factor authentication (2FA) be used outside the office in the form of USB keys, authenticator apps or text message?

None of these issues are insurmountable if your business is flexible enough, but in the case of some these could provide significant obstacles to allowing your employees to work from home. Review your policies, equipment and processes, and when the smoke clears from this virus scare, maybe it’s time to do an analysis to see if this work from home thing should be made permanent, or if it’s better to have everyone under one roof.

What are your thoughts on working from home? Leave them below, or send them to me @BeBizzy on Twitter!

Plan For Technical Issues Working From Home

by BeBizzy Consulting | BeBizzy Break Podcast

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